FP7 - ERC: Project management

Grant agreement negotiation and signature

Once the project has successfully passed the evaluation procedure, the ERC informs the PI and the Administrative officer (cf. Grant agreement negotiation mandate) requesting the following documents:

  • Supplementary Agreement
  • Copy of Principal Investigator's passport / Proof of residence
  • Description of Work (Annex i of the ERC Grant Agreement)
  • Grant Preparation Forms, including the Bank Information Form

Once all the documents have been approved by the Commission, the Grant Agreement is issued by the EC for signature.

Euresearch office assists with the preparation and submission of all documents and gets the GA signed.

Project management

The project must be managed according to the rules set-out in the Grant agreement (incl. annexes) and the Guide for ERC Grant Holders.

Reporting

ERC projects are divided into two parallel reporting streams with different reporting periods (cf. Art. 4 of Grant agreement):

  • Scientific reporting: Usually a mid-term and a final report, prepared and submitted by the PI, including an overview on the projects objectives, the progress of the work and the scientific achievements (publications, conferences, specific outputs, etc.);
  • Financial management reporting: Usually 4 periodic reports (for projects of 5 years duration and reporting periods of 18 month) prepared and submitted by the Host institution (Euresearch office and Accounting) in collaboration with the PI, including an explanation of the use of resources, a Cost statement (Form C) and a Certificate of Financial Statement if the cumulative requested contribution exceeds 375'000 euros.

Timesheets are mandatory for all persons paid by the ERC grant.

Open access

According to the Open Access Guidelines for researchers funded by the ERC (June 2012), publications and results supported in whole or in part by the ERC should be made available on open access discipline-specific repositories
- immediately if the publication is published "open access" (electronic version available free of charge via the publisher), or
- within 6 months of the publication.

This is mandatory for any ERC grant agreement containing special clause 39, and it is highly recommended also for all other ERC grants.

ERC grantees at University of Geneva should use the UNIGE Open Access Repository (Archive ouvert) .

The ERC recommends the Europe Pub Med Central repository for publications in the Life Sciences and ArXiv for publications in the physical sciences. There is no single repository recommended for publications in the social sciences and humanities. The use of central (non-thematic) repositories such as OpenAIRE orphan and Zenodo is acceptable as a last option (i.e. if no appropriate subject-based or institutional repository is available).

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Euresearch assists the PI throughout all reporting and management procedures. See also our ERC Grants Management Infosheet.

 

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