Updated 26 June 2020
The transitional rules will remain in force until 31 August. Your supervisors will use this time to plan out the return to on-site work.
If the requirements of the faculty, centre or service allow it and if University staff members have the necessary technical equipment and material means available at home, they can ask to continue working remotely. How and when you will be allowed to work from home must be decided in agreement with your supervisors.
If required, staff members can be called upon to work on site. In this case, the necessary arrangements will be made to ensure that health regulations are respected. Look at the different possible scenarios summarized below:
Starting on 1 september
The University is currently drawing up new remote working arrangements, based on the outcome of the test phase launched on 1 October 2019 and the lessons learned during the lockdown period that began on 16 March, when remote working become much more widespread. These new arrangements will be gradually introduced starting on 1 September 2020, and further details will be provided at a later date. The new remote working rules will take account of the feedback from the survey carried out among UNIGE staff members at the end-June and in early July. They will also cover cross-border workers, who will still be subject to Swiss social security regardless of the amount of time they spend working from home.*
*In accordance with Article 13(4) of Regulation (EC) No 883/2004 on the coordination of social security systems.
Checks and installations to do:
1. To access the UNIGE network remotely, you will be asked for a security code. To receive it, you have two options:
- Register your mobile phone number in your HR Space of the UNIGE Portal in order to receive these security codes necessary for connection to the University network by SMS. To check or add your phone number, log on to: portail.unige.ch > Espace RH > Gestion des données individuelles
- You can also choose to use an mobile application such as Google Authenticator to generate a single-use security code allowing you to access the University network.
Note: for security reasons, you must be directly connected to the UNIGE network to perform these checks / installations.
2. For those who have an institutional laptop, check that the FortiClient VPN application is installed correctly, then test it. If necessary, install it then check your connection using your UNIGE login supplemented by the ISIs + code, which you will then receive.
3. For those who will use their private computer, install the VDI Horizon application, then test it. Then check your connection using your UNIGE login supplemented by the ISIs + code, which you will then receive on your smartphone.
4. The mobile application Jabber (available on App Store or Google Play) must be installed on your smartphone to allow you to phone and communicate, using your professional number from home. This application also allows you to organize videoconferences for up to 20 people. Do not forget to test that everything works.
- When at home, everyone is expected to telework. Tasks are organized by superiors and between colleagues with an understanding and respect for personal conditions that may affect working at home.
- For face-to-face meetings, the ditance of 1,5 meters between particpants applies. If social distancing is impossible, meetings should be held by teleconference.
- Unit managers maintain regular contact with the members of their team and organize regular working sessions via video-conference.
The conditions for working remotely while you are abroad are strictly regulated and subject to certain criteria. If you are in this situation, contact your supervisors to determine whether or not you are authorized to work remotely. This does not apply to cross-border workers, who are subject to the same remote-working guidelines as staff members living in Switzerland.