Updated 2 November 2020
Working from home, which is strongly encouraged by the FOPH, is now the rule for all staff members, provided that staff members have the necessary equipment and healthy working conditions and can fully accomplish their task from home.
In-person work must be kept to the bare minimum, as stipulated in the Cantonal Decree. All UNIGE services will continue to run and the quality of those services will be maintained. This means that some staff members will be required to be on the campus, for instance when working at reception desks or serving the University community in places such as the library and at counters.
Since 1 September, the rules set out in the directive on remote working apply to all administrative and technical staff, with the exception of the need to sign a remote working agreement, which has been put on hold until further notice.
In application of the new measures to combat coronavirus announced by the Federal Council on 18 October 2020, starting on 19 October, there will no longer be a limit on the proportion of time you can spend working from home (the limit had been set at 40% for those working full time, and your work-time percentage had to be at least 50% to be allowed to work from home).
The practice of teleworking must be compatible with the needs of the service. Its implementation is done in agreement with the hierarchy.
Teaching and research staff can also continue to work from home, in keeping with the terms agreed upon with their supervisors.
These rules also cover cross-border workers, who will still be subject to Swiss social security regardless of the amount of time they spend working from home.*
*In accordance with Article 13(4) of Regulation (EC) No 883/2004 on the coordination of social security systems.
Checks and installations to do:
1. To access the UNIGE network remotely, you will be asked for a security code. To receive it, you have two options:
- Register your mobile phone number in your HR Space of the UNIGE Portal in order to receive these security codes necessary for connection to the University network by SMS. To check or add your phone number, log on to: portail.unige.ch > Espace RH > Gestion des données individuelles
- You can also choose to use an mobile application such as Google Authenticator to generate a single-use security code allowing you to access the University network.
Note: for security reasons, you must be directly connected to the UNIGE network to perform these checks / installations.
2. For those who have an institutional laptop, check that the FortiClient VPN application is installed correctly, then test it. If necessary, install it then check your connection using your UNIGE login supplemented by the ISIs + code, which you will then receive.
3. For those who will use their private computer, install the VDI Horizon application, then test it. Then check your connection using your UNIGE login supplemented by the ISIs + code, which you will then receive on your smartphone.
4. The mobile application Jabber (available on App Store or Google Play) must be installed on your smartphone to allow you to phone and communicate, using your professional number from home. This application also allows you to organize videoconferences for up to 20 people. Do not forget to test that everything works.
Updated 6 November
Working remotely from abroad is in principle not allowed, except in special circumstances, such as serious illness or death of a close relative. If you are in this situation, contact your hierarchy to check whether or not you are allowed to work remotely. This rule does not apply to cross-border employees who can work from home according to the same principles as those resident in Switzerland.