Employees

Teleworking

Updated  22 March 2021

As of 18 January and until further notice, working from home is compulsory where feasible and provided it does not require a disproportionate effort.

All UNIGE services will continue to run and the quality of those services will be maintained.

Supervisors must ensure that all staff members are working from home wherever possible, taking into account:

  • the team's needs, in order to continue providing all services; and
  • equipment-related, organizational and psychological issues that staff members might face.

The rules set out in the directive on remote working apply to all administrative and technical staff, with the exception of the need to sign a remote working agreement, which has been put on hold until further notice. In application of the new measures to combat coronavirus announced by the Federal Council on 13 January 2021, there will no longer be a limit on the proportion of time you can spend working from home (the limit had been set at 40% for those working full time, and your work-time percentage had to be at least 50% to be allowed to work from home).

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Working on site

You will be allowed to work on site if it is impossible for you to work from home because of the nature of your work (e.g., you work at a reception desk, have to use specific premises or equipment, or are involved in handling animals) or because your home situation is technologically or psychologically incompatible with working from home. In these cases, your hours can be adjusted so you can at least limit your use of public transport during peak times.

Work meetings

Wherever possible, work meetings should be held via videoconference. If an in-person meeting needs to take place, all participants must wear a mask, even when social-distancing requirements are met.

Teaching and research staff

Teaching and research staff must continue to work from home, in keeping with the terms agreed upon with their supervisors.

Cross-border workers

These rules also cover cross-border workers, who will still be subject to Swiss social security regardless of the amount of time they spend working from home.*

People at especially high risk

Special measures are in place for people at especially high risk, who are required to work from home. > Read more

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*In accordance with Article 13(4) of Regulation (EC) No 883/2004 on the coordination of social security systems.

 

 

Checks and installations to do:

1. To access the UNIGE network remotely, you will be asked for a security code. To receive it, you have two options:

  • Register your mobile phone number in your HR Space of the UNIGE Portal in order to receive these security codes necessary for connection to the University network by SMS. To check or add your phone number, log on to: portail.unige.ch > Espace RH > Gestion des données individuelles
  • You can also choose to use an mobile application such as Google Authenticator to generate a single-use security code allowing you to access the University network.

Note: for security reasons, you must be directly connected to the UNIGE network to perform these checks / installations.

2. For those who have an institutional laptop, check that the FortiClient VPN application is installed correctly, then test it. If necessary, install it then check your connection using your UNIGE login supplemented by the ISIs + code, which you will then receive.

3. For those who will use their private computer, install the VDI Horizon application, then test it. Then check your connection using your UNIGE login supplemented by the ISIs + code, which you will then receive on your smartphone.

4. The mobile application Jabber (available on App Store or Google Play) must be installed on your smartphone to allow you to phone and communicate, using your professional number from home. This application also allows you to organize videoconferences for up to 20 people. Do not forget to test that everything works.

Discover tools for teleworking and distance learning solutions

Detailed information on teleworking at UNIGE

 For any question, please contact your IT correspondents or the Centre d'accueil des demandes (CAD).

Updated 6 November

Working remotely from abroad is in principle not allowed, except in special circumstances, such as serious illness or death of a close relative. If you are in this situation, contact your hierarchy to check whether or not you are allowed to work remotely. This rule does not apply to cross-border employees who can work from home according to the same principles as those resident in Switzerland.