Student office

My PhD

Please follow these links : PhD student at the Faculty of Sciences and Research at UNIGE for detailed information on procedures.

You can also download our flyer for PhD students (menu on the right). It contains detailed informatin on the different administrative steps to follow as a PhD student.

If you are registered to the PhD School of Life Sciences at the Faculties of Medicine and Science, please check the programme's dedicated website.

I would like to apply for a PhD, how should I proceed?

To be admitted as a doctoral student, you need to find a Professor or a Senior Lecturer who agrees to supervise your thesis. To do so, you need to contact the departments or sections you are interested in, or apply to a job offer.

Your thesis supervisor will give you an acceptance letter (attestation de direction de thèse).

For more information, please check: Research at UNIGE.

If you are a student of the Faculty of Science, the acceptance letter has to be sent directly to the student office.

If you are not a student of the Faculty of Science, the attestation must be attached to your admission application and sent to the Service des admissions ">admission office of the University of Geneva.

If you wish to apply for the PhD School of Life Sciences at the Faculties of Medicine and Science, please visit the FAQ for applicants on the programme's website.>

My thesis supervisor has changed, what should I do?

A new acceptance letter (“attestation de direction de these”) must be edited, signed by the old and the new supervisor and sent to the student office.

My thesis supervisor is retiring and I have not yet defended my thesis, what should I do?

If your thesis supervisor is an Emeritus Professor at the time of your defence, he can stay on as long as he has not been retired for more then a year.

If it is not the case, you must find a thesis co-supervisor within your department.

You need to provide the student office with the following documents:

• the co-supervision request form, duly completed and signed by your supervisor

• the CV of the new co-supervisor.

 

These documents will be submitted to the Dean.

I have a new co-supervisor, what should I do?

You need to provide the student office with the following documents:

• the co-supervision request form, duly completed and signed by your supervisor

• the CV of the new co-supervisor.

 

These documents will be submitted to the Dean.

I will be taking a written/oral PhD exam, how should I proceed?

• If it is a review with your supervisor:

Please complete the doctoral examination registration form.

Make sure to enter the exam title legibly.

The form must be brought to the student office at least 10 days prior to the exam date. It can also be sent by email.

 

• If it is an examination related to a course for doctoral students and/or masters:

Please fill in the application form de demande d’inscription aux examens, for exam registration, you can find the dates on this page to the Student Secretariat directly or by email.

If you are registered to the PhD School of Life Sciences at the Faculties of Medicine and Science, please check the programme's website.

I need coaching in order to prepare for my defence, does the University offers any help ?

The “Pôle de soutien à l'enseignement et l'apprendissage » offers one-day workshop to give you the tools, advice and support in order to best prepare your defence. See their Website.

I’m about to defend my PhD thesis, how should I proceed?

You have to register for your thesis defence with the student office, at least 20 days prior to your defence.

Please provide the following documents:

• the defence registration form (available online or at the student office), duly completed and signed.

• a copy of the 1st page of your thesis conform to the model imposed,

• the full list of jury members with their full name, title (professor or doctor), gender and detailed professional information (Department, University, Faculty, city and country, without any acronym).

• Thesis report, concluding the acceptance of the thesis by all members of the jury, with their place of work (signatures by fax are accepted).

• Summary in French of one to two pages (RG art. G7 al.1).

• A letter from the Section President addressed to the Dean, certifying that all conditions are met for the candidate to defend his or her thesis at the date, time and place mentioned at the time of registration.


1) Attention, the Secretary would like to bring the following points to the attention of thesis directors:

• the doctoral student must be registered and have been registered at the University of Geneva for the whole of his/her thesis, and if applicable, at the partner universities in case of “co-tutelle”.

• the doctoral student must have passed all doctoral exams

• the actual thesis direction must be consistent with what was announced in the original “attestation de thèse” (e.g., verify that a co-direction has been announced and approved by the Dean)

• concerning the “mention interdisciplinaire”, the jury's compliance with the mention rules (one of the jury members must belong to the doctoral student's initial field of study)

Verification of the above points will be carried out as soon as possible. The non-conformity of one of them may delay the delivery of the imprimatur or even invalidate the defence.

2) The doctoral student registers for the thesis defence, by sending the form (1st page of the manuscript, registration form and thesis manuscript) by email. The submission of the thesis report and the letter of the Section President is the responsibility of the thesis director, also by email. The files must be sent in pdf format and named according to the agreement: ApplicantName_Page1.pdf; ApplicantName_Registration.pdf; ApplicantName_Manuscript.pdf; ApplicantName_Report.pdf; ApplicantName_Section.pdf

The deadline of 20 calendar days before the defence remains valid and must be complied with.

3) The Student Secretariat issues “Procès-verbal de soutenance” which is sent by email, with a copy of the “mode de publication”, to the thesis director. The Student Secretariat also sends technical information related to the thesis defence by zoom.

I would like to book a room/auditorium, whom should I contact?

The room reservations in buildings Sciences are managed by Pierre-Yves Morgantini at Sciences II. Please contact him by phone : ++41 22 37 96074 or by email.

You can also contact the room reservations office, either by phone on + 41 22 379 75 41 or by email.

Should you want to book a room during the exam sessions, please send an emailto Mrs Jihane-Fabienne Moser at the student office.

I have defended my thesis, what should I do now?

In order to edit your Imprimatur (an authorisation to print your thesis), the student office needs the following 3 original documents:

• the final thesis report with the original signatures of all jury members,

• the defence grade transcript with the original signatures of all jury members,

• the form “Mode de publication” duly completed and signed by the thesis supervisor and yourself. The thesis supervisor should only sign this form once all the corrections have been made to the thesis.

Once the Dean has signed your Imprimatur, the student office will send you an email asking you to come and pick it up.

Please check this for detailed information on how to format and deposit your finalised thesis.

I want a refund of my thesis costs, who should I contact?

Please contact your section / department.

Attention all sections / departments don't refunds.

I have finished my PhD, when will I receive my diploma?

Once your thesis has been submitted to the “Archives ouvertes” of the University of Geneva, the Diploma office will issue your diploma. It will be sent by mail within approximately 3 weeks.