Certified true copies

When they send their application file by postal mail, applicants must include the scholastic/academic documents required for enrollment in the form of certified true copies if the originals were issued in countries that have not signed or ratified the Lisbon Convention (click here for a list of countries that are signatory to the convention).
Certified true copies are photocopies bearing the original signature and ink stamp of the certifying authority.

Signatures and stamps must be originals, and must not be submitted to UNIGE as photocopies.

Notaries in Switzerland and in other countries are empowered to certify copies as certified true copies.

In addition, the following authorities may be empowered to do this ; it varies by country:

  • The schools and universities that issued the documents
  • Embassies and/or consulates of the countries where the documents were issued
  • For some countries: municipal governments or education ministries

Please note that the certification (or Apostille) has to be an original one (the copies of certifications/apostille are not accepted). Please note as well that if the certification is not done in one of the five languages accepted by the UNIGE (French, German, Italian, English or Spanish), an official translation is also required.

We require certified true copies for the following documents, if they had been issued in a country having not signed nor ratified the Lisbon Convention:

  • secondary-school diploma certificates
  • secondary-school transcripts / grade reports
  • university diploma certificates
  • university transcripts / grade reports
  • provisional certificates indicating successful completion of studies
  • certificates indicating successful completion of studies

In place of certified true copies, simple photocopies are accepted in the following cases:

  • the documents are sent to us directly by the issuing institution, OR in an envelope sealed by that institution:
  • the institution issuing the documents offers an online verification system for diplomas and/or transcripts, as long as the verification system in question is official and available in one of the five following languages: French, English, German, Italian, or Spanish. All details and information required for online verification must be provided to UNIGE with your enrollment application. If the information provided is judged insufficient, or if there are any doubts regarding the trustworthiness of the online verification system, the University of Geneva always reserves the right to require certified true copies.

N.B. Please note that incomplete dossiers, in particular those not including certified true copies as outlined above, will not be processed. No correspondence will be entered into in such cases.