Events

Content updated on 21 September 2021

The federal measures governing events apply.

All public events organised by the UNIGE are subject to the compulsory presentation of the COVID certificate.

As of 1 October, UNIGE negative test certificate made in UNIGE testing centres are not accepted for events, only COVID certificates are accepted.

All events are under the responsibility of their organisers.

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Updated 13 September 2021

Public events organised by the UNIGE, by members of its community - including student associations - or by third parties in university buildings, with or without the participation of external parties, are subject to the following rules:

a) COVID certificate

  • Mandatory for participants and speakers;
  • Organisers and technical staff (including temporary staff and students hired on an ad hoc basis) supervising the event are not subject to the certificate requirement. Vaccination is strongly recommended.
  • Certificates are checked at the entrance to the event using the "COVID Certificate Check" application, which is available free of charge.

b) Wearing a mask

It is not compulsory for participants and speakers to wear a mask. By analogy with other professional branches, organisers and staff hired for the event must wear a mask.

c) Registration

The implementation of a registration system is compulsory.

d) Aperitifs

The organisation of aperitifs, coffee-cruises or other networking formats between participants is allowed but limited to people with a COVID certificate.

e) STEPS authorisation, protection plan and reminder of health measures

  • The event must be formally authorised by the STEPS Service (occupational health, environment, prevention and safety), on behalf of the Rectorate. The request for authorisation, together with the protection plan, should be sent to steps(at)unige.ch.
  • Appropriate signage is put in place, reminding the protection measures.
  • If the organiser is not a member of the university community and has a protection plan different from that of the UNIGE, duly validated by the authorities, the most restrictive protection plan applies.

f) Cleanliness, hygiene and ventilation

  • The cleanliness of the premises is ensured in accordance with the UNIGE protection plan.
  • Dispensers of hydroalcoholic solution are available at the entrance.
  • Ventilation: In premises that do not have an automatic air supply and extraction system, ensure that the premises are properly ventilated by opening the windows before and after the event, as well as during each break if necessary.

Each online event must also be validated by STEPS via the "Event Protection Plan" form to be sent to steps(at)unige.ch.
The presence of speakers and technical staff required for the organisation and broadcasting of the online event must comply with the UNIGE's protection plan.
Organising online a conference, a colloquium, a thesis defence, an exhibition or a hackathon: in order to guide the organisers of UNIGE events in this process, a website provides useful resources for organising and switching their initiatives to virtual and hybrid formats.

Working meetings between colleagues, including those with participants from outside the institution, may be organised face-to-face. Participants may remove their masks once they are seated, provided that distance is respected. A COVID certificate is not required.

The COVID certificate is not required for the usual activities of the University (reception of employees, assemblies such as the University Assembly or Participatory Councils, etc.). The mask can only be removed if a physical distance of at least 1.5 metres is maintained between the participants. Aperitifs are not allowed.

Internal events of a festive nature organised by and for UNIGE staff in the university buildings (drinks parties, retirement parties, service meals, end-of-year parties, end-of-training aperitifs, networking aperitifs, are subject to the COVID certificate. Face masks are not compulsory.

Given the constraints caused by the public-health situation, the Rectorate has set the following order of priority for events:

  1. Teaching (e.g., classes, seminars, exams, thesis defenses). Defenses are public events. They must have a protection plan based on the UNIGE public events protection plan
  2. Other UNIGE academic events (e.g., symposiums and other similar gatherings)
  3. Public events involving the local community (e.g., large conferences, debates and exhibitions) or organized by third parties. The rooms can be reserved for their organisation and recording.

This concerns public events organised by members of the university community, including student associations, outside UNIGE premises.  They are subject to the rules of the federal and cantonal authorities and the protection plan of the place where they are held.