Events

Content updated on 29 June 2021

The federal measures governing events and the cantonal measures come into force on 26 June 2021.

All UNIGE events (including those organised outside university buildings) are subject to the rules of the authorities WITHOUT a COVID-19 certificate. They are therefore not limited to persons with a COVID-19 certificate.

They are under the responsibility of their organisers.

Organisation of public events at the UNIGE

Public events organised by the UNIGE, by members of its community - including student associations - or by third parties in university buildings, with or without the participation of external parties, are subject to the following rules:

A) Maximum capacity and distance

  • If people are seated (e.g. conference, colloquium, etc.), the events organised are limited to an audience of 1000 people, whether they take place indoors or outdoors;
  • If people are standing or can move around (e.g. bicycle exchange), the maximum number allowed is 250 indoors and 500 outdoors;
  • Rooms and areas can be used at a maximum of two thirds of their capacity, both indoors and outdoors;
  • The Bureau de réservation de salles (BRS) is available to provide event organisers with the COVID capacities of the rooms, as defined by STEPS, according to the applicable standards.

b) Wearing a mask

  • Indoors, masks must be worn by all participants for the duration of the event. If the organisers wish to make masks available to participants who do not have any, they may purchase them at a price of CHF 10 per 50 by sending a request to boutique(at)unige.ch. This offer is reserved exclusively for faculties, centres, divisions and services of the University, as well as for student associations recognised by the Rectorate. For public lectures, speakers are allowed to remove their masks during their speech as long as the distance of 1.5 metres from the audience is respected.
  • Outside, the wearing of masks is not compulsory.

c) Registration

  • Participation in the event is subject to compulsory registration.

d) Aperitifs

The consumption of food and beverages as well as the organisation of aperitifs, coffee-cruises or other networking formats between participants are forbidden inside the university buildings except in a spaces managed by a university cafeteria, and allowed outside.

e) STEPS authorisation, protection plan and reminder of health measures

  • The event must be formally authorised by the STEPS Service (occupational health, environment, prevention and safety), on behalf of the Rectorate. The request for authorisation, together with the protection plan, should be sent to steps(at)unige.ch.
  • Appropriate signage is put in place, reminding the protection measures.
  • If the organiser is not a member of the university community and has a protection plan different from that of the UNIGE, duly validated by the authorities, the most restrictive protection plan applies.

f) Cleanliness, hygiene and ventilation

  • The cleanliness of the premises is ensured in accordance with the UNIGE protection plan.
  • Dispensers of hydroalcoholic solution are available at the entrance.
  • Ventilation: In premises that do not have an automatic air supply and extraction system, ensure that the premises are properly ventilated by opening the windows before and after the event, as well as during each break if necessary.

Online events

Each online event must also be validated by STEPS via the "Event Protection Plan" form to be sent to steps(at)unige.ch.
The presence of speakers and technical staff required for the organisation and broadcasting of the online event must comply with the UNIGE's protection plan.
Organising online a conference, a colloquium, a thesis defence, an exhibition or a hackathon: in order to guide the organisers of UNIGE events in this process, a website provides useful resources for organising and switching their initiatives to virtual and hybrid formats.

Internal activities events

Working meetings between colleagues, including those with participants from outside the institution, may be organised face-to-face. Participants may remove their masks once they are seated, provided that distance is respected.

The University's usual activities (welcoming employees, assemblies, etc.) may be held in person, in compliance with the protection plan.

Internal events of a festive nature organised by and for UNIGE staff in the university buildings (drinks parties, retirement parties, service meals, end-of-year parties, end-of-training aperitifs, networking aperitifs, etc.) are authorised indoors, provided that these intrnal events take place in a space managed by a university cafeteria, that the participants are seated and that there is an attendance list.

Courses and training provided within the UNIGE (including by externals) are considered as internal events.

For these types of events organised in the outdoor areas reserved for the BRS, participants may also consume standing and the attendance list is not required.

Room reservations

Given the constraints caused by the public-health situation, the Rectorate has set the following order of priority for events:

  1. Teaching (e.g., classes, seminars, exams, thesis defenses). Defenses are public events. They must have a protection plan based on the UNIGE public events protection plan
  2. Other UNIGE academic events (e.g., symposiums and other similar gatherings)
  3. Public events involving the local community (e.g., large conferences, debates and exhibitions) or organized by third parties. The rooms can be reserved for their organisation and recording.

 

Organisation of events outside UNIGE premises

This concerns public events organised by members of the university community, including student associations, outside UNIGE premises.  They are subject to the rules of the federal and cantonal authorities and the protection plan of the place where they are held.