US National Institute of Health (27 instituts et centres)

Award Signature

Following the positive proposal evaluation, the relevant NIH IC issues the Notice of Award (NoA) and notifies it to the grantee (i.e. awardee, Pass-through-entity) organization via email. The Notice of Award (NoA) includes the general terms and conditions concerning the action/grant, the rights and obligations of the parties, and the specific and final provisions. Until an IC has not issued the NoA for the initial award, any costs incurred by the applicant for the project are incurred at its own risk. The acceptance of an NIH award is made by drawing or requesting funds from the designated HHS payment system or office. Research Services must be contacted.

Sub award preparation and signature

Main awardees responsible for issuing sub-awards must contact Research Services. Sub-awardees receive the sub-award and a copy of the NoA by the Pass-through-entity. All sub-awards are signed by the Principal Investigator/Project Director (PI/PD) and the Vice-rector in charge of research and have to go through the mandatory check and validation of Research Services and DIFIN before signature.

Authorisations and responsibilities

The PI/PD should have obtained, if necessary (PIs who is neither  professor/nor senior researcher “MER” status) the necessary authorisations at the stage of project submission. The authorisations should be confirmed when entering the award preparation process.

Budget and financial aspects

Please refer to the dedicated guidelines and related documents. All budgets go through a final budget check by DIFIN before award signature.

Administrative and contractual aspects

All administration, intellectual property, data protection/management, ethics, research conduct, dual-use/military application and financial conflict of interest questions should be definitively cleared before signature.

Final compliance self-check

The administrative/financial/legal compliance self-check is mandatory for any Grant agreement signature.

N.B. UNIGE and NIH provisions may evolve. Therefore, the information provided here is not intended to be an exhaustive and legally binding regulation. Reference documents: NIH Central Resource for Grants and Funding Information; UNIGE rectorate directives and policies

If you have  questions, please contact Research Services.